Job Introduction
.
Come and Join Our Team!
Admin and Premises Assistant
Full-time | Term Time Only (plus 2 inset days) | Required from September 2005
Working Hours: Monday to Friday, 7.30am – 3.30pm, with some flexibility required. Term Time Only plus 2 inset days.
Salary: Grade 4.4, £24,404 per annum (Term Time only £20,691)
Location: Drayton Community Primary School, near Abingdon, South Oxfordshire
We are seeking a reliable, organised, and proactive individual to join our friendly school team. This dual-role position combines administrative duties within the school office with practical support for the general upkeep and maintenance of the school premises. The successful candidate will play a key part in ensuring the smooth day-to-day running of the school, providing a warm welcome to pupils, parents, carers and visitors, while also carrying out minor repairs and ensuring the school environment remains safe and well-maintained.
About Us
Drayton Community Primary School is a welcoming, one-form entry school situated just outside Abingdon in South Oxfordshire, with excellent transport links to the A34/M4, Oxford, Didcot, Wallingford and Wantage. We are proud of our strong community spirit, with an active parent group (FODSA), a dedicated team of staff, and children who are eager to learn and take pride in their achievements.
What We Offer
- A supportive and ambitious leadership team committed to staff wellbeing and professional growth
- A dedicated office team that contributes to and supports all aspects of the school
- A creative, inclusive environment where your voice is listened to and valued
- A warm, purposeful school culture with high expectations and clear routines
- Children who are enthusiastic, kind, knowledgeable about nature and keen to learn more
- A 6-month induction programme with a mentor, as part of a structured probation period
Key Responsibilities:
Administrative Duties:
- Provide front-of-house reception services – greeting visitors, answering calls, handling enquiries (following confidentiality, safeguarding procedures and policies).
- Manage pupil wrap around care and club registers.
- Input student absences onto the management system.
- Inputting new students onto the management system.
- Manage and monitor incoming email correspondence, ensuring timely dissemination of information and responding to inquiries as needed to facilitate effective communication.
- Assist the with administration of school trips and events
- Assist with correspondence, photocopying, filing, and other general administrative tasks.
- Support the Senior Leadership Team and Office Manager with administrative tasks as required.
- Handle first aid incidents and maintain medical records and reporting (training provided if necessary).
- Manage office supplies, placing orders as needed and delivering goods around the school.
- Cover lunch hall duties as required.
- Assist in emergency situations as directed by the Office Manager or Senior Leadership Team.
Maintenance & Premises Support:
- Conduct regular inspections of school facilities to identify and address maintenance needs.
- Report any damages or safety hazards to the Office Manager in a timely manner.
- Carry out minor repairs and general maintenance tasks (e.g. painting, fixing fixtures, unblocking sinks/toilets, path clearance, gritting paths, weeding).
- Conduct regular Health & Safety checks (e.g fire alarm tests, monitoring lighting, heating and security systems and reporting any faults).
- Support with setting up rooms for events and school activities.
- Report and liaise with external contractors for larger repairs or compliance work.
- Routinely maintain clean and tidy grounds and respond to incidents of spillages.
- Adhere to health and safety regulations, ensuring safe working practices are followed at all times.
- Work collaboratively with teachers, staff, and administration to support the overall upkeep of the school environment.
Person Specification:
Essential:
- Proven administrative experience in a busy office environment, with a strong attention to detail.
- Practical experience in maintenance or DIY tasks to a safe, quality standard.
- Strong communication and interpersonal skills.
- Ability to manage time effectively and work independently.
- Proficient in Microsoft Outlook, Word and excel, data entry.
- Warm, friendly and approachable manner, especially with children and families.
- Comfortable working indoors and outdoors in various weather conditions.
- Enhanced DSB (or obtained before employment)
Desirable:
- Previous experience in a school or educational setting.
- First aid qualification (or willingness to undertake training).
- Understanding of health & safety responsibilities in a school environment.
Our Pupils Say:
“Our school is amazing because we have a variety of learning opportunities, a wonderful school library, and lots of support with learning. Our lessons are creative, fun and everyone here is friendly and generous.” – School Council, January 2025
Our Parents Say:
“We are very happy with our child’s progress in school and she is very happy here.”
“Both my daughters have been to Drayton and I can safely say it is a wonderful place to be.”
“My child is really very happy at school. She loves all her teachers and has never had a bad word to say (although she would like more snow days)!” February 2025
Ofsted said:
“Pupils are proud to attend this welcoming school where everyone flourishes… The school has high ambition for all pupils, including those with SEND. Pupils engage highly in lessons and value the support that staff provide… They love to share their learning and talk enthusiastically about the interesting topics they study.” September 2023
How to Apply
Visit our website https://drayton-pri.oxon.sch.uk for the full job description and application form. Visits to our school are strongly encouraged. You will get to tour the whole school with our friendly class ambassadors, meet the staff team and experience our school in action as well join the headteacher for an informal conversation. You can arrange a visit by emailing office.2560@drayton-pri.oxon.sch.uk
Application deadline: Monday 7th July
Please note applications will be reviewed on arrival and the closing date and interviews may be brought forward.
Shortlisted candidates will be contacted by email the same week, or following early applications, with interview day requirements.
Drayton Community Primary School is committed to safeguarding and promoting the welfare of all children and young people. All staff and volunteers must share this commitment. Successful candidates will be required to undertake all necessary safer recruitment checks, including an enhanced DBS (Disclosure and Barring Service) check. We reserve the right to carry out an online search as part of our due diligence on shortlisted candidates. References will be sought on shortlisted candidates before the interview.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
