Job Introduction
Office Administration Assistant
Salary: 27 hours Grade 6 £16,374 (office administration assistant) and an additional 2.5 hours weekly at Grade 4 £1423 (lunchtime supervisor) Total renumeration for both roles £17,797 (pay award pending.) Full time equivalent salary Grade 6 £26,824/ Full time equivalent salary Grade 4 £25,185
Salary Frequency: Annual
Contract Type: Permanent - Part Time 38 weeks per year/ 27 hours a week at Grade 6 and 2.5 hours a week at Grade 4 – lunch cover
Job Category: Support
Phase of education: Primary
Establishment and Location: Chilton County Primary School, Chilton, Didcot OX110PG
Date posted: Wednesday 8th July 2026
Closing Date: Monday 31st July at Midday
Interview Dates: Wednesday 19th August
Join our warm, friendly and busy school office as our new Primary School Admin Assistant. We are looking for someone positive, organised and people‑focused who can support our children, families and staff and help keep our school running smoothly.
About the Role
You will be the first point of contact for parents, visitors and external agencies, representing the school with professionalism, warmth and confidentiality. This is a varied, fast‑paced role involving front‑of‑house communication, attendance and meal systems, event and trip organisation, record‑keeping and general administrative support. You will also support pupil welfare, including first aid and day‑to‑day queries. Please note this role includes a 30-minute daily lunchtime duty.
What We’re Looking For
- A strong communicator with excellent people skills
- Calm, organised and able to work under pressure
- Confident managing payments and following up outstanding balances
- Detail‑orientated with strong accuracy in admin and record‑keeping
- Able to work independently, using initiative and good judgement
- Warm, approachable and child‑centred
- Flexible and adaptable to a busy school environment
- Skilled in IT (email, Microsoft Office, digital systems)
- Discreet, professional and committed to confidentiality
Experience in a school office is helpful but not essential.
Key Responsibilities
- Managing emails, phone calls and visitor enquiries
- Supporting parents with queries about meals, trips, uniform and attendance
- Proof‑reading and sending letters
- Processing payments, invoices and financial tasks
- Booking CPD and supporting recruitment admin
- Managing admissions, school tours and staff contact lists
- Completing attendance and dinner systems
- Organising school events, medical checks, workshops and theatre visits
- Coordinating school trips and residentials
- Providing first aid support and maintaining the medical room
- Preparing resources, photocopying and general office tasks
What We Can Offer
- A supportive, experienced office team and School Business Manager
- A caring leadership team committed to staff wellbeing
- Opportunities to take ownership and make a meaningful impact
- A beautiful setting next to the Ridgeway with good transport links
Visits to the school are warmly welcomed. Please contact the School Business Manager at sbm.2555@chilton.oxon.sch.uk or call 01235 834263.
Safer Recruitment
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
