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Crofton Hammond Infant School

Clerk to Governors

Closing date: 12/08/2024 at 12:00

Interview dates: 19/08/2024
20/08/2024
21/08/2024

Job Start Date: September 2024

Contract/Hours: Permanent , Part-time

Salary Type: Support Staff

Salary Details: Grade D (subject to experience)

Hours of Work: 3 hours per week, 52 weeks per year

Location of Role: Crofton Hammond Infant School

Contact e-mail address: [email protected]

Job/Person Summary

An exciting opportunity has arisen to join the Governing Body of our two-form entry, infant school based in the Fareham area as a Clerk to Governors. We are a welcoming, inclusive and nurturing school looking for someone to join our friendly board. The successful candidate will be accountable to the Chair of Governors and will help the board understand its role, functions and legal duties as well as providing clear and impartial advice.

We are looking for someone;

• Who can work as part of a team
• Who has a positive ‘can-do’ attitude
• With excellent organisational skills
• With positive customer service skills
• Who has general administrative experience
• Who has good communication skills
• Who is able to use their initiative and think ahead
• Who is able to think strategically, plan ahead and stick to deadlines
• Who understands what safeguarding means in the context of working in a school
• Experience of the clerking role within as school environment is desirable

This is a crucial role in helping the board exercise its functions appropriately and confidently, so that it can stay focused on its core functions. Key responsibilities will include:

• To provide advice, information, support and an effective administrative service to the Governing Body
• Prepare focused agendas for the governing body meeting and committee meetings
• Provide administrative support to ad hoc Governor committee hearings, appeals and panel meetings as required
• Liaise with those preparing papers to ensure they are available on time and distribute the agenda and papers as required by legislation
• Endeavour to ensure meetings are quorate
• Record the attendance of governors at meetings (and any apologies whether accepted or not) and take appropriate action in relation to absences including advising absent governors of the date of the next meeting
• Draft minutes of governing body meetings, indicating who is responsible for any agreed action with timescales, and send drafts to the chair
• Circulate the reviewed draft to all governors and any other relevant body
• Follow up any agreed action points with those responsible and inform the chair of progress
• Advise the governing body on governance legislation and procedural matters
• Inform the governing body of any changes to its responsibilities as a result of changes in relevant legislation
• Offer advice on best practice in governance, including on committee structures and self-evaluation
• Maintain governor meeting attendance records to be published on school website as statutory requirement
• Maintenance of board details via Ensure Hampshire Services for Schools system

 

Due to the current Finance Officer/Clerk leaving, we have the opportunity to review our current office structure, which means we are also looking for an Administration Assistant and Finance Officer – please see separate adverts.

Application Procedure

If you enjoy working in an education environment, making a difference, and feel this job is for you, we would very much like to hear from you.  Application forms and further details are available by emailing the school at [email protected] or via the vacancy page on our website.